BYLAWS

SOUTHERN MAINE TRACTOR CLUB
BY- LAWS

ARTICLE I - NAME
Section 1: The name of this organization shall be the “Southern Maine Tractor
Club”.
Section 2: The principal business office of this organization shall be in the
home of the duly elected officer.
ARTICLE II – PURPOSE
Section 1: This club shall have as their primary purpose, the preservation of
such information, documents and artifacts as relate to the history of human
endeavor in the invention, development and use of farm tractors and related
implements and/or equipment. We shall also endeavor to teach and educate
present and future generations about the uses of these antique tractors,
implements, and equipment and to show them at work.
Section 2: While the primary emphasis shall be initially on Farm Tractors and
related equipment at least 30 years old, the interests of the club shall also
include, but not be limited to: associated toys, books, pictures, articles, garden
tractors, walk behinds, etc.
ARTICLE III - MEMBERSHIP
Section 1: Membership of this organization may be obtained through payment
of dues.
Section 2: Membership of the head of the family shall include all membership
rights for the member and the member’s significant other including voting
rights. All other family members shall have all membership privileges except
voting rights.
ARTICLE IV -DUES
Section 1: Dues shall be $20.00 per family per annum and shall be effective for
one calendar year beginning January 1st.
ARTICLE V - LEADERSHIP
Section 1: The leadership of this organization shall consist of a President, Vice
President, Secretary, and a Treasurer or Secretary/Treasurer.
Section 2: There will be one member of the Pulling Committee to be on the
Board of Directors elected by the Pulling Committee.
ARTICLE VI - QUORUM
Section 1: A quorum is defined as two(2) elected officials and five (5) members.
ARTICLE VII - ELECTIONS
Section 1: Regular Elections shall be held in December or January by the
ballot system sent to the membership. The members shall return their choice
by mail sent to the designated ballot counter.
Section 2: Special elections and nominations may be held at any regular or
special meeting when required to fill an unexpected vacancy in any office.
ARTICLE VIII - MEETINGS
Section 1: Regular meetings should be held at least four(4) times per year.
Section 2: Special meetings may be called to provide for any unforeseen or
unusual situation if any two officers agree on the need.
ARTICLE IX - DUTIES OF OFFICERS
Section 1: The President shall preside at all meetings and shall perform such
other duties as are usual to the office. He/she shall appoint such committees
and delegations as may be necessary to carry on the activities of the
organization and shall in each case be an ex-officio member thereof.
Section 2: The Vice President shall preside at meetings in the absence of the
president. He/she shall endeavor to keep him/her self advised of the status of
the organization’s activities to the extent that he/she could assume the office
of president with a minimum of difficulty in the event of illness or disability of
the president. He/she shall be an ex-officio member of all committees.
Section 3: The Secretary shall keep a correct and accurate record of all
proceedings of the organization.He/she shall have possession of its reports
and records, conduct the office correspondence and report at all meetings all
such matters which may be of interest to the membership.
Section 4: The Treasurer shall issue notices of dues payable and be
responsible for the collection thereof, keep complete financial records of the
organization, disburse authorized funds, and shall report the financial
condition of the organization at each meeting.
Section 5: The Officers and Directors shall hold meetings as necessary.
Section 6: The Officers and Director shall go over the Treasurer’s books at the
end of each year.
ARTICLE X - COMMITTEES AND DELEGATIONS
Section 1: Committees and delegations may be appointed by the President or
as a result of action voted by the organization. Each committee and/or
delegation of more than one member shall elect a chairman who will report to
the President when needed and to the organization at meetings.
ARTICLE XI - RULES OF ORDER
Section 1: Whenever a procedural question arises during the conduct of a
meeting, the principals and procedures set forth Robert’s Rules of Order shall
prevail.
ARTICLE XII -AMENDMENTS
Section 1: These By-Laws may be amended by a two-thirds(2/3rd) vote of the
members present in good standing after said amendment has been tabled for
one meeting.
ARTICLE XIII - REMOVAL FROM OFFICE
Section 1: Any officer whose conduct in office is considered detrimental to the
best interest of the organization may be removed from office by a two-third
(2/3rd) vote of the membership in good standing present at any regular or
special meeting providing a quorum of the membership is present.
ARTICLE XIV - REMOVAL FROM MEMBERSHIP
Section 1: Any member is four(4) months or more in arrears in payment of
dues will be dropped from the mailing list.
Section 2: Any member whose conduct is considered detrimental to the best
interests of the organization may be dropped from the membership by a two-
thirds(2/3rd ) vote of the membership in good standing at any meeting
provided a quorum of the membership is present.
Section 3: Any member may be removed from membership at his/her own
request at
anytime.
ARTICLE XV DISSOLUTION OF THE ORGANIZATION
Section 1: If this organization dissolves, all its funds and assets, remaining
after the payment of bills shall be donated to a charitable organization chosen
by the remaining members at the time of dissolution.