SOUTHERN MAINE TRACTOR CLUB
BY- LAWS
ARTICLE I  - NAME
Section 1: The name of this organization shall be the “Southern Maine
Tractor Club”.
Section 2: The principal business office of this organization shall be in
the home of the duly elected officer.
ARTICLE II – PURPOSE  
Section 1: This club shall have as their primary purpose, the
preservation of such information, documents and artifacts as relate to
the history of human endeavor in the invention,  development and use
of farm tractors and related implements and/or equipment. We shall also
endeavor to teach and  educate present and future generations about
the uses of these antique tractors, implements, and equipment and to
show them at work.                 
Section 2: While the primary emphasis shall be initially on Farm Tractors
and related equipment at least 30 years old, the interests of the club
shall also include, but not be limited to: associated toys, books,
pictures, articles, garden tractors,  walk behinds, etc.
ARTICLE III - MEMBERSHIP
Section 1: Membership of this organization may be obtained through
payment of  dues.        
Section 2: Membership of the head of the family shall include all
membership rights for the member and the member’s significant other  
including voting rights. All other family members shall have all
membership privileges except voting rights.
ARTICLE IV -DUES
Section 1: Dues shall be $20.00 per family per annum and shall be
effective for one calendar year beginning January 1st.
ARTICLE V - LEADERSHIP
Section 1: The leadership of this organization shall consist of a
President, Vice President, Secretary, and a Treasurer or
Secretary/Treasurer.
Section 2: There will be one member of the Pulling Committee to be on
the Board of Directors elected by the Pulling Committee.
ARTICLE VI - QUORUM
Section 1: A quorum is defined as two(2) elected officials and five (5)
members.
ARTICLE VII - ELECTIONS
Section 1: Regular Elections shall be held in December or January by
the ballot system sent to the membership. The members shall return
their choice by mail sent to the designated ballot counter.
Section 2: Special elections and nominations may be held at any regular
or special meeting when required to fill an unexpected vacancy in any
office.
ARTICLE VIII - MEETINGS
Section 1: Regular meetings should be held at least four(4) times per
year.
Section 2: Special meetings may be called to provide for any  
unforeseen or unusual situation if any two officers agree on the need.
ARTICLE IX - DUTIES OF OFFICERS
Section 1: The President shall preside at all meetings and  shall perform
such other duties as are usual to the office. He/she shall appoint such
committees and delegations as may be necessary to carry on the
activities of the organization and shall in each case be an ex-officio
member thereof.
Section 2: The Vice President shall preside at meetings in the absence
of the president. He/she shall endeavor to keep him/her self advised of
the status of the organization’s activities to the extent that he/she could
assume the office of president with a minimum of difficulty in the event
of illness or disability of the president. He/she shall be an ex-officio
member of all committees.
Section 3: The Secretary shall keep a correct and accurate  record of all
proceedings of the organization.He/she shall  have possession of its
reports and records, conduct the office correspondence and report at
all meetings all such matters which may be of interest to the
membership.
Section 4: The Treasurer shall issue notices of dues payable and be
responsible for the collection thereof, keep complete  financial records
of the organization, disburse authorized funds, and shall report the
financial condition of the organization at each meeting.
Section 5: The Officers and Directors shall hold meetings as
necessary.        
Section 6: The Officers and Director shall go over the Treasurer’s books
at the end of each year.
ARTICLE X - COMMITTEES AND DELEGATIONS  
Section 1: Committees and delegations may be appointed by  the
President or as a result of action voted by the organization. Each
committee and/or delegation of more than one member shall elect a
chairman who will report to the  President when needed and to the
organization at meetings.               
ARTICLE XI - RULES OF ORDER
Section 1:  Whenever a procedural question arises during the  conduct
of a meeting, the principals and procedures set forth
Robert’s Rules of
Order
shall prevail.
ARTICLE XII -AMENDMENTS
Section 1: These By-Laws may be amended by a  two-thirds(2/3rd) vote
of the members present in good standing after said amendment has
been tabled for one meeting.
ARTICLE XIII - REMOVAL FROM OFFICE
Section 1: Any officer whose conduct in office is considered detrimental
to the best interest of the organization may be removed from office by a
two-third(2/3rd) vote of the membership in good standing present at any
regular or  special meeting providing a quorum of the membership is
present.
ARTICLE XIV - REMOVAL FROM MEMBERSHIP
Section 1: Any member is four(4) months or more in arrears in payment
of dues will be dropped from the mailing list.
Section 2:  Any member whose conduct is considered detrimental to the
best interests of the organization may be dropped from the
membership  by a two-thirds(2/3rd ) vote of the membership in good
standing at any meeting provided a quorum of the membership is
present.
Section 3: Any member may be removed from membership at his/her
own request at
anytime.
ARTICLE XV DISSOLUTION OF THE ORGANIZATION
Section 1: If this organization dissolves, all its funds and assets,
remaining after the payment of bills shall be donated to a charitable
organization chosen by the remaining members at the time of
dissolution.
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